Document guidance
A clear checklist of documents and review of what you upload.
Overview
Most admission trouble at the last minute is about documents: a missing certificate, a spelling that does not match, a scan that is too blurry. Document guidance gives you a checklist matched to your course and counselling, a careful review of every paper, and help with attestation, notarisation and translation where the official notice asks for them.
Who it is for
- Students about to register for counselling who are unsure which documents are needed
- Families with a name, date or category mismatch between certificates
- Parents arranging documents from another state or country
- NRI and overseas-Indian families who need extra proofs and attestations
- Students preparing for document verification or reporting at the college
How it works, step by step
- 1Build the checklistWe list every document needed for your course, quota and counselling, from the official information brochure of the current year. Each item is marked as required, conditional or optional.
- 2Check what you already haveYou show us what you hold, originals and copies. We mark what is ready, what is missing and what needs correction.
- 3Review each documentWe check names, dates, signatures, seals, validity period and legibility. We look for mismatches across documents, since one mismatch can hold up verification.
- 4Plan the missing itemsFor anything missing, such as a fresh income or category certificate, domicile proof or a character certificate, we explain which office issues it and what the application usually needs.
- 5Attestation, notarisation and translationWhere the official notice asks for it, we guide you on who can attest or notarise a document, and when a certified translation is required. We follow the notice; we do not add requirements.
- 6Scan and organiseWe help you prepare clear scans in the file size and format the portal allows, named in a consistent way, and keep them in your private document locker in the student portal.
- 7Prepare for verification dayWe prepare a folder of originals and photocopies in the order the college or authority is likely to ask for, and brief you on what to expect.
What we check and consider
- Name, date of birth and parent names matching across all documents
- Validity of certificates such as category, EWS, income and domicile, including any date limits in the notice
- The correct format and the issuing authority for each certificate
- Whether copies need to be self-attested, attested or notarised
- Photo, signature and scan quality
- Transfer or migration certificate and character certificate requirements
- For NRI and overseas-Indian applicants: passport, visa or residence proof, sponsor documents and relationship proof
- That each uploaded file matches the original you will carry
What you get
- A checklist matched to your course, quota and counselling
- A review of every document for mismatches and gaps
- Guidance on getting missing certificates from the right office
- Help with attestation, notarisation and translation where the notice asks for it
- A private document locker in the student portal, to scan once and reuse
- A ready folder and briefing for verification and reporting day
What to keep ready
- Class 10 and Class 12 mark sheets and passing certificates
- Transfer or migration certificate, if applicable
- Entrance exam admit card, score card and rank letter
- Category, EWS, disability or other reservation certificates
- Domicile or residence proof and income certificate where required
- Identity and address proof such as Aadhaar and passport
- Passport-size photographs and a signature sample
- For NRI applicants: passport, visa or residence permit, sponsor declaration and proof of relationship
How long it takes
Some certificates, such as category, income or domicile, can take days or weeks to be issued by the concerned office, and attestation and translation add more time. This is why we start the review as early as possible, ideally before the result. Final deadlines come from the official counselling calendar of the current year.
What we do not do
- We do not create, alter or arrange any document. Every document must be genuine and issued by the proper authority.
- We cannot waive a requirement of the college or the authority.
- We cannot speed up a government office, although we can tell you what to ask for.
- We do not guarantee that a document will be accepted. Verification is done by the authority.
We are a counselling service. We do not guarantee any seat, college, branch or result. Always confirm dates, fees and rules on the official notice of the current year.
Questions answered
What is the difference between attested and notarised?
Attestation usually means a gazetted officer or another authorised person certifies that a copy is a true copy of the original. Notarisation is done by a notary public and is often asked for affidavits and for some overseas documents. Follow exactly what the official notice asks for.
Does a document need to be translated?
If a document is not in English or the language the notice accepts, a certified translation may be required. The notice says when. We guide you on getting it done correctly.
My name is spelled differently on two certificates. What do I do?
Start the correction process early. Depending on the issuing body, a correction application, an affidavit or a gazette notification may be needed. The authority's own rules decide what is accepted.
How old can a category or income certificate be?
Many counsellings insist on a certificate issued in a particular financial year or within a set period. This varies by authority and year, so check the notice of the current year.
Do we need originals or photocopies?
Usually both: originals for verification and photocopies, often self-attested, for submission. The checklist for your counselling will say which.
What extra documents do NRI families need?
Typically proof of the NRI or overseas status, such as a passport and visa or residence permit, the sponsor's documents and a proof of relationship. Exact requirements and attestation rules differ by counselling and college, so we match the checklist to your quota. See our NRI documentation service.
Can we store documents safely online?
Yes. The student portal has a private document locker where you scan once and reuse the files for every application. Do not share your login with anyone.
Where to go next
Included
- Personalised document checklist
- Review and correction requests
Not included
- Issuing certificates on behalf of authorities
Fees and the refund policy are shared in writing before you enrol.